Documentation Manager for the Re-signalling and Rolling Stock Replacement (3xR) Project in Metroselskabet

Be part of a once-in-a-generation project that will transform the way Copenhagen moves. If you're a structured and proactive documentation professional ready to take on a key role in a high-impact infrastructure project, you are the one we are looking for.

Re-signalling and Rolling Stock Replacement (3xR) is a groundbreaking initiative that will replace the existing signalling system and trains on the M1 and M2 metro lines. This highly complex project involves introducing a state-of-the-art driverless signalling system and 42 new metro trains by 2035. All while keeping the system running 24/7. The 3xR project is key to maintaining Copenhagen Metro’s high standards of safety, reliability, and sustainability.

As Documentation Manager, you will refer to the PMO Lead and play a pivotal role in ensuring the structured, traceable, and high-quality documentation of all project activities and deliverables. You will be the driving force behind maintaining the documentation management framework across internal teams and external contractors, ensuring a shared and disciplined approach to records and information lifecycle.

Key Responsibilities

Documentation Management

• Own and maintain the 3xR Documentation Management Plan
• Ensure consistent implementation of documentation processes across workstreams and contractors
• Monitor document deliverables in line with ATRs and maintain the Master Document Register
• Perform quality control on project documentation: structure, format, metadata, versioning
• Maintain the Documentation Master List and ensure accurate naming and classification of documents
• Manage the structure and integrity of the ACC repository, supported by the project Archivist

System and Access Management

• Act as key user for the ACC document management system
• Manage user roles, permissions, and access rights
• Provide training and day-to-day support to Metroselskabet and Joint Venture (JV) users
• Liaise with Metroselskabet’s DIT ACC Administrator to resolve technical and operational issues

Review Process Oversight

• Track and report on the performance of the documentation process during project execution
• Monitor adherence to documentation schedules and review cycles
• Create dashboards and raise alerts on deviations or delays
• Support workstreams in planning and executing document review cycles aligned with project milestones
• Log all review stages in ACC and ensure that approved versions are correctly stored

About you

• You have a minimum of 5 years’ experience in documentation management, ideally within large infrastructure, rail, or engineering projects.
• You have strong understanding of document control systems, preferably ACC or similar platforms.
• You have excellent attention to detail, with the ability to enforce structure and consistency across documentation.
• You have strong collaboration and communication skills, especially in a multi-stakeholder environment.
• You are fluent in English

What We Offer

• An opportunity to contribute to one of Europe’s most innovative public transport projects.
• A collaborative, forward-thinking workplace focused on sustainability, excellence, and development.
• A dynamic role at the intersection of engineering, digital systems, and project execution.

Interested?

Application deadline: September 28th 2025

Process: 1st and 2nd interviews will be conducted during October and beginning of November 2025. 

We would like to disclose that we use personality assessment as a part of the recruitment process. 

For further information or if you have any questions, please contact Quality & Compliance Team Manager Lotte Maj Steffensen (LMS@m.dk).